Data privacy and GDPR compliance is achieved through data protection officer (DPO) or responsibles and the usage of designated systems, of course with underlying GDPR regulations. Jira offers some useful functions by default, but they are not enough to cover all GDPR needs. A lot has to be done manually and needs monitoring. By using tools that allow checking and editing existing instances and data records, you will be able to set up a GDPR-compliant Jira environment. In the best case: all done automatically, extensively and without errors. Therefore, we definitely recommend using the complete toolkit called GDPR (DSGVO) and Security for Jira from Actonic.
When a GDPR tool is needed in Jira: Scenario 1
working in an international enterprise, with a dozen of projects, hundreds of employees and thousands if not millions of data elements. If a single customer requests the deletion of his data, employees are responsible to look for tickets related to the customer, to be deleted or anonymized. For some of you this scenario might not be fiction, but reality. This use case does require a tool which is checking issues in Jira automatically and in a time-saving manner, collecting relevant elements and deleting or anonymizing information according to a created rule. The same scenario could take place in case of data deletion from employees or applicants.
When a GDPR tool is needed in Jira: Scenario 2
GDPR is not only concerned with data deletion, but also with announcing GDPR regulations and their approval. So another scenario would be spreading company-relevant information in relation to cookies or regulations for your Jira instance. Maybe you would like to announce new data protection rules for your Jira instance and track, who has accepted it. In case of important changes in those rules you would like to announce them to every user just with one click. Like in scenario 1, you will be in need of a tool that is quickly spreading messages and supports data protection laws in your company.
GDPR (DSGVO) and Security for Jira helps you to achieve GDPR compliance:
- ules and templates for data search and deletion, with the possibility to customize them completely